New PNP system to benefit retirees, halt red tape, fixers
THE Philippine National Police (PNP) headed by General Rommel Francisco D. Marbil has launched the PNP Automated Retirement Processing System (PARPS) which is aimed at thanking retiring police officers and men for their service.
“We are making your retirement process faster and smoother,” said the top cop.
The PARPS is handled by the PNP Retirement and Benefits Administration Service headed by Brigadier Gen. Dindo R. Reyes.
Gen. Marbil designated PNP Chief Directorial Staff, Lieutenant Gen. Jon A. Arnaldo as overall supervisor of the program with PNP Director for Personnel and Records Management, Major Gen. Sidney S. Hernia as the latter’s assistant.
Commended by President Ferdinand R. Marcos Jr. for his noteworthy reforms and achievements over the past months, the top cop also ordered that non-observance of the memorandum circular he has signed shall be investigated and if warranted by evidence, willful violation thereof or inexcusable negligence to comply may be grounds for the filing of administrative, civil or criminal charges.
The PRBS will be getting full support from the PNP Directorates for Personnel and Records Management, Comptrollership and Logistics and the Finance Service in its program to address perennial concerns of retiring police personnel particularly those assigned outside of Metro Manila.
Major Gen. Hernia explained that the PARPS’ general objectives are the following: provide convenient and efficient online guidelines and procedures for thee application of retirement benefits of PNP personnel; ensure that PNP retirees will receive real-time updates on their application status; eliminate the intervention of ‘fixers and red tape’ in transactions; facilitate easy uploading of clearances from other PNP offices/units; avoid fraudulent submission and falsification of documents; provide feedback mechanisms for applicants and PRBS; deliver efficient operations for the PRBS and other involved PNP offices/units by utilizing real-time data; improve the PRBS Document Management System and preparation of Executive-Level Reports; and serve as an integration avenue for PARPS with PNP Human Resource Management Information System.
Gen. Marbil signed the memorandum circular creating the PARPS last June 21. The circular pertains to the guidelines and procedures on the creation, operation and maintenance of the PARPS citing among its references Republic Act 11032 or the Ease of Doing Business and Efficient Government Service Delivery Act of 2018 and RA 9485 or the Anti-Red Tape Act of 2007.
The circular provided the guidelines and procedures in establishing a streamlined process for real-time uploading, verification and approval of necessary documents for retirement claims such as Commutation of Accumulated Leave (CAL) and Lumpsum/Outright pension, ensuring that retiring PNP personnel are informed of their application status.
The PARPS was conceptualized by the PNP leadership amid the current manual procedures which often result in delays and errors leading to additional manual interventions and backlog inquiries.
By transitioning to a digital platform, the PNP seeks to expedite service delivery, eliminate manual process and intermediaries and adhere to the principle of S.M.A.R.T. or the PNP Secured, Mobile, Artificial Intelligence-Driven and Real-Time Policing Program and ICT Development Roadmap in its operations which include the recruitment of a new generation of police officers and support staff with technical expertise.
Under PARPS, Brig. Gen. Reyes said that several advancements will also be realized for the good of police retirees.
They include ‘secured and transparent transactions’ as the system features a dedicated ,secure portal for uploading digital documents, monitoring log history and securing transactions. It will also provide a chronological audit trail of every retiree’s transaction.
It also aims to have an Executive Level of Reporting and Analysis utilizing a single platform which will centralize data source and reporting environment nationwide. The PARPS will generate reports as identified and can be expanded by the PRBS and/or other stakeholders.
Third, it will have a ‘Self-Service Access’ in which users will have access to their respective dashboards in the PARPS. Through it, the encoding, modification, deletion and other similar activities will be restricted to authorized stakeholders (e.g. System Administrator).
Lastly, it will create a ‘Retiree Application Status Update’ in which retiree-applicants can track their application status in real-time and address problems arising from required retirement documents for retirement claims coming from different sources.
By signing the circular, Gen. Marbil made it clear that it will serve as the operational plan for the development of the system and user training, usage, maintenance and continuous innovation to deliver an internationally standardized state-of-the-art, efficient and real-time retirement claims application strategy for the PNP.
It shall also provide the proper creation and deactivation of accounts within PARPS and periodically and timely remind the users about data privacy and security and designate clear tasks and responsibilities to specific PNP offices/units and personnel.
The circular says that the PNP-DPRM will upload the applicant’s Retirement Order, Service Record, Breakdown of Leave Credits, Commutation of Leave Order, Latest Promotion Order, NUP Salary Adjustment, DLOD Clearance; and any amendments of the above.
